Rundown Acara Gathering Kantor dan Contohnya

Supaya acara berlangsung sesuai dengan yang direncanakan maka butuh yang namanya rundown. Nah, rundown ini bisa dipakai untuk berbagai acara loh. Salah satunya adalah rundown acara gathering kantor yang terdiri dari sejumlah kegiatan.

Salah satu peran penting susunan acara atau rundown acara yaitu sebagai pengingat. Tujuan penggunaannya agar kegiatan penting yang diadakan tidak terlewatkan. Selain itu setiap kegiatan acara dilaksanakan sesuai susunan acara yang sudah dibuat.

Pengertian Rundown Acara

rundown acara gathering kantor

Sebelum masuk ke pembahasan tentang contoh susunan acara gathering kantor di Villa. Ada baiknya Anda mengenal pengertian rundown terlebih dulu supaya lebih paham. Selain itu juga supaya Anda tidak salah paham jika bertemu kata yang sejenis.

Yang disebut dengan rundown acara adalah suatu susunan acara atau program yang dirancang secara sistematis. Dimana acara tersebut sudah ditentukan durasi dan urutannya agar nantinya acara berjalan lancar sesuai susunan tersebut.

Umumnya susunan acara atau rundown acara gathering kantor dalam dirancang oleh pihak panitia yang bersangkutan. Seringkali acara yang menggunakan rundown seperti ini akan digelar dalam sifat formal.

Rundown Acara Gathering Kantor

Dari beberapa contoh rundown acara gathering kantor di Villa atau acara lainnya. Diketahui bahwa ada beberapa daftar susunan acara gathering kantor yang perlu diketahui. Mulai dari penerimaan tamu sampai dengan sesi penutup seperti penjelasan berikut:

1. Penerimaan atau Registrasi Tamu

Pada bagian penerimaan tamu ini, aparat peserta gathering kantor akan memperoleh name tag. Selain itu, pada sesi penerimaan tamu juga akan diberikan sambutan beserta arahan awal.

2. Ice Breaking dan Sambutan Pembuka

Di bagian akan diadakan permainan seru yang bertujuan untuk membuat para peserta saling mengenal satu dengan lainnya. Baru kemudian diberikan sambutan pembuka. Sambutan dalam susunan acara gathering kantor 1 hari ini diberikan oleh pimpinan kantor.

3. Presentasi dan Workshop

Dalam susunan acara gathering kantor biasanya juga ada sesi presentasi dan workshop. Di bagian presentasi akan dipaparkan hasil kinerja kantor, pengalaman dan lainnya. Sesi workshop biasanya akan mengundang narasumber, bisa dari tim internal atau ahli dari luar.

4. Break Time dan Team Building

Sesi dalam susunan acara gathering kantor berikutnya adalah waktu istirahat. Biasanya waktu ini dimanfaatkan untuk makan siang para peserta. Untuk team building dipakai untuk merekatkan hubungan antar karyawan dalam menjalin kerjasama tim.

5. Hiburan dan Pemberian Penghargaan

Dalam rundown acara gathering kantor atau acara lainnya  sesi hiburan dan pemberian penghargaan. Hiburan ini bisa berupa kontes, game atau lainnya. Sedangkan pemberian penghargaan bisa berupa sertifikat atau hadiah kepada karyawan berprestasi.

Info Lainnya: 

6. Sambutan Penutup dan Jamuan Makan

Isi dari sesi sambutan penutup adalah rangkuman dari acara yang berlangsung dan ucapan terima kasih. Diumumkan juga agenda acara kedepannya seperti apa. Setelah itu dilanjutkan dengan jamuan makan malam sambil menambah interaksi antar karyawan.

7. Foto Bersama dan After Event

Sesi terakhir dalam rundown acara gathering kantor yaitu melakukan foto bersama dengan para karyawan yang menjadi peserta gathering kali ini. Pengambilan foto ini bisa dilakukan secara individu maupun kelompok.

Sedangkan untuk sesi After Event biasanya diisi dengan pembicaraan lebih lanjut antar sesama karyawan kantor maupun karyawan dengan atasan. Pembicaraan ini diharapkan mampu memperkuat jalinan komunikasi yang ada.

Tata Cara Membuat Susunan Acara Gathering Kantor

Jika dilihat secara hukum cara membuat susunan acara untuk kebutuhan gathering kantor itu ada beberapa langkah. Langkah-langkah tersebut bisa Anda lihat di contoh rundown acara gathering dalam paparan berikut ini:

1. Menentukan Tujuan Acara

Langkah awal membuat susunan acara gathering kantor yaitu menentukan tujuan acara berdasarkan tema acara yang dibuat. Pertimbangkan juga apakah tujuan tersebut bisa mempererat hubungan karyawan, menambah motivasi atau justru sebaliknya.

2. Pilih Tanggal, Lokasi dan Tim

Setelah menentukan tujuan acara, lanjutkan dengan melakukan pemilihan tanggal yang sesuai kapan kiranya acara gathering kantor tersebut dilaksanakan. Pemilihan lokasi dalam rundown acara gathering kantor juga tidak boleh sembarangan.

Pilih tempat yang cukup dengan seluruh peserta. Misalnya seperti dengan memilih paket gathering Bogor yang sudah lengkap. Setelah itu baru bentuk tim untuk perencanaan, pelaksanaan hingga evaluasi acara tersebut.

3. Merancang Susunan Acara dan Memilih Narasumber

Tahap berikutnya Anda tinggal menyusun saja berbagai kegiatan yang diagendakan secara urut. Jangan lupa untuk memastikan bahwa keseluruhan susunan acara yang dirancang punya batas waktu yang seimbang.

Kemudian baru lakukan koordinasi kepada pihak terkait tentang narasumber. Dalam memilih narasumber pastikan bahwa narasumber tersebut punya kemampuan yang relevan.

4. Menyiapkan Materi Serta Ice Breaking

Tahapan menyusun rundown acara gathering kantor di pantai atau lainnya berikutnya adalah menyiapkan bahan materi yang alam disampaikan dalam sesi presentasi. Agar lebih menarik bisa ditambahkan dengan tampilan visual seperti video .

Sedangkan sesi ice breaking yang dipakai pilih yang mampu membuat karyawan merasa nyaman. Pilih juga aktivitas yang bisa mempererat komunikasi antar peserta gathering kantor.

5. Mempertimbangkan Tim dan Catering

Tunjuk pihak yang bertanggung jawab atas susunan acara family gathering keluarga atau lainnya dengan tepat. Serta sesuaikan kegiatan yang akan dilakukan dengan tujuan acara. Yaitu untuk mendukung dana komunikasi karyawan.

Catering yang dipakai pun jangan asal pilih secara sembarangan. Pasukan sesuai dengan tema gathering kantor yang diadakan.

6. Komunikasi Pra Acara dan Evaluasi

Antara panitia dengan peserta gathering memang perlu komunikasi yang baik. Sebab segelas hal perlu dipastikan, termasuk apa yang harus dibawa pada acara dan lain sebagainya.

Jika acara sudah selesai dilangsungkan Anda perlu melakukan evaluasi beserta identifikasi untuk perbaikan. Jangan lupa untuk meminta umpan balik.

7. Dokumentasi dan Post Event

Pada akhir acara gathering kantor jangan lupa mencantumkan agenda dokumentasi di bagian rundown nya. Hal ini penting untuk mengabadikan momen serta laporan singkat. Jika diperlukan tambahkan pertemuan setelah acara.

Contoh Rundown Acara

Bagi Anda yang mulai penasaran seperti apa sih rundown acara gathering kantor itu. Maka Anda bisa melihat beberapa contoh susunan acara yang sudah ada. Lebih kurangnya susunan acara tersebut seperti berikut:

  1. 06:00-07:00 Para karyawan kantor berkumpul di area parkir kantor.
  2. 07:00-08:00 Para karyawan kantor mulai berangkat ke tujuan gathering di Bogor.
  3. 08:00-08:30 Melakukan tiket masuk.
  4. 08:30-08:50 Mulai pembukaan acara gathering kantor.
  5. 08:50-08:55 Sambutan Ketua Panitia Gathering Kantor.
  6. 08:55-09:10 Pembacaan Doa yang dilakukan oleh petugas terkait.
  7. 09:10-09:40 Pemberian award kepada karyawan kantor terpilih.
  8. 09:40-10:00 Perlombaan kekompakan antar karyawan.
  9. 10:00-10:30 Perlombaan di luar ruangan.
  10. 10:30-11:00 Makan siang bersama.
  11. 11:00-13:00 Istirahat bersama.
  12. 13:00-13:30 Tukar kado antar karyawan kantor.
  13. 13:30-14:00 Pengumuman lomba yang diadakan sebelumnya.
  14. 14:00-14:15 Penutupan acara.
  15. 14:15-15:15 Perjalanan pulang kembali ke kantor.

Penutup

Demikian penjelasan mengenai rundown acara gathering kantor. Dari penjelasan di atas diketahui bahwa membuat susunan acara perlu beberapa pertimbangan dan tahapan. Makanya sejumlah orang lebih suka pakai jasa karena lebih gampang.

Jika Anda tertarik untuk melaksanakan acara gathering kantor, kami menyediakan beberapa paket dengan pelayanan terbaik dan harga yang murah. Informasi lebih lanjut bisa langsung kontak melalui website resmi kami di rejekidilammar.com.

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